New Account Setup

Please complete all fields and upload the requested documents (in PDF or JPG format) to create a new ML Schedules™ Software user account and related Group(s).



Class Description
Class 1 District Related Groups (staff members-job related events, athletic teams, band, winter guards (music dpartment) and PTO Events (book fair, learning fair, etc.)

*ESM teams charging for camps (not going thru the Town of Manlius) will be charged the range fee (one-time fee). ESM Leagues will be charge a range fee up to $300 (one time fee.)
Class 2 Govenment Entity - local, State or Federal agency or group conducting official business (Section 3, NYSPHSAA, Officials, Union, etc.)

Need Certificate of Insurance.



For all events that are held at times when no custodian is on duty, a fee of $67.00 per hour will be assessed. The fee will include custodial coverage beginning one half hour prior to the scheduled start time (start time is construed as the time the outside organization first enters the premises) until one half hour after the event concludes (i.e., organizers and participants have vacated the premises).
Class 3 Non Profit Groups (community, youth and church groups, adult BB League, HSA (PTO), and other scholastic organizations and sponsored groups - Woodland Dance Group etc.)

*Need a Certificate of Insurance

Range Fee (One Time Fee)
0-25 Attendees: $75.00
25-50: Attendees: $150.00
50-75: Attendees: $225.00
75-100: Attendees: $300.00
Over 100: $300 Maximum

For all events that are held at times when no custodian is on duty, a fee of $67.00 per hour will be assessed. The fee will include custodial coverage beginning one half hour prior to the scheduled start time (start time is construed as the time the outside organization first enters the premises) until one half hour after the event concludes (i.e., organizers and participants have vacated the premises).

For areas that require custodial coverage (i.e., auditorium, cafeteria, classroom, gymnasium or stadium)  an additional $67.00 per hour fee for custodial services. The fee will include custodial coverage beginning one half hour prior to the scheduled start time (start time is construed as the time the outside organization first enters the premises) until one half hour after the event concludes (i.e., organizers and participants have vacated the premises).




Class 4 Private Groups (Private parties, community, business or profit making organizations) (Tournaments, Dance Recitals, etc.)

*Need Certificate of Insurance

Range Fee (One Time Fee)
0-25 Attendees: $75.00
25-50: Attendees: $150.00
50-75: Attendees: $225.00
75-100: Attendees: $300.00
Over 100: $300 Maximum

For all events that are held at times when no custodian is on duty, a fee of $67.00 per hour will be assessed. The fee will include custodial coverage beginning one half hour prior to the scheduled start time (start time is construed as the time the outside organization first enters the premises) until one half hour after the event concludes (i.e., organizers and participants have vacated the premises).

For areas that require custodial coverage (i.e., auditorium, cafeteria, classroom, gymnasium or stadium)  an additional $67.00 per hour fee for custodial services. The fee will include custodial coverage beginning one half hour prior to the scheduled start time (start time is construed as the time the outside organization first enters the premises) until one half hour after the event concludes (i.e., organizers and participants have vacated the premises).



User Information

 

Group Information

If you are an internal staff member who will be submitting requests on your own behalf (i.e. not for a group, team, club, etc), use your first and last name as the Group Name.

Additional Group Information

External / Outside Groups: Upload the Group's Certificate of Insurance and its Expiration Date.

Are you a Youth Athletic Program?

No - No additional files are required.

 

Yes - Before approval to use ESM facilities, all new and existing ML Schedules accounts must upload and maintain the following documents:

 

1) A signed copy of ESM’s Acknowledgment - Automated External Defibrillator (AED) Link to printable form

  • Required for all groups requesting outdoor facility use (Must use your own AED).
  • Required for groups using their own AED indoors.

2) A signed copy of ESM’s Agreement for Use of Automated External Defibrillator (link to printable form)

  • Required for indoor use if using an ESM-provided AED.

3) AED Certification Verification: At least one individual with a valid AED training certification must be present during each facility use. Groups must submit proof of AED certification for all individuals designated to oversee or operate the AED.

 

 4) An AED Implementation Plan 

  • Required for both indoor and outdoor facility requests.

Each organization must review and update all documents annually. Organizations using their own AED are responsible for maintaining the device, ensuring it is fully functional per the manufacturer’s specifications and keeping up with training and supplies.
Additional Group Files

  • Please Upload All applicable documents in one File:
  • Additional Files if necessary
  • Additional Files if Necessary
  • Additional Files if necessary